Office Manager/Administrative Assistant

DESCRIPTION

Resetting the Table seeks a skilled and highly motivated Office Manager/Administrative Assistant to join our dynamic, mission-driven team. The Office Manager will provide support for the organization as a whole, taking on a variety of tasks to support efficient and smooth operations, programs, and communications. In other words, you will be the backbone of our team. This role is an exceptional opportunity to gain valuable skills and professional experience in a growing non-profit with nation-wide impact.

We seek a personable and meticulous individual with the ability to relate to people of all backgrounds and a willingness to perform a wide variety of tasks at all levels in service of our organization. The Office Manager will work directly with the Co-Executive Directors and as an integral member of our team, joining us at a pivotal time of growth. We have flexibility around work location, and the successful candidate may work out of a co-working space in downtown Manhattan, Harlem, midtown Manhattan, Westchester, Washington DC, or Berkeley, CA.

Would you love the opportunity to work alongside a team shaping their field and driven to change the world? Are you ready to jump in as this team’s all-star utility player? Send us your resume and a short cover letter today!

Location: New York, NY, Washington DC, or Berkeley, CA

RESPONSIBILITIES:

Programs

  • Providing programmatic logistical support, including space rentals, set-up, catering, and travel arrangements
  • Invoicing partner organizations and tracking travel arrangements and reimbursements for Staff and Facilitators
  • Maintaining participant data and evaluations following programs
  • Preparing program materials and supplies
  • Providing light support to the Exec team by coordinating travel arrangements and managing calendars.

Communications

  • Sending thank you letters
  • Managing visual library of photos, video, and media
  • Assisting other team members in maintaining database and website

Office Management

  • Overseeing inventory of office equipment and supplies
  • Supporting HR matters, including ongoing record keeping
  • Managing office systems and maintaining internal calendars and file sharing on Dropbox and Google Drive

Requirements:

  • Bachelor’s Degree and commensurate experience of at least 2 years
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and G Suite (Docs, Sheets, etc.)
  • Willingness to learn RTT’s website management and database systems
  • Exceptional organizational skills and strong work ethic with careful attention to accuracy, timeliness, and detail
  • Ability to maintain a high degree of professionalism and confidentiality
  • Willingness to work both collaboratively and independently across time zones, with a spirit of helpfulness
  • Ability to multi-task and take initiative to move projects forward
  • Embrace of Resetting the Table’s mission

Preferred, but not required:

  • Graphic design experience, including work with Adobe Suite (Photoshop, Illustrator, InDesign) 
  • Experience with Little Green Light or similar constituent relationship management systems a plus
  • Experience with website management using software tools, such as Wordpress
  • Knowledge of American Jewish communities and Israel

This position is a part-time (2-3 days per week) role and may require working some evenings/weekends. Resetting the Table offers a competitive salary and benefits package and an exceptional work environment with caring colleagues.

HOW TO APPLY

Please send cover letter explaining your interest in the position and resume to jobs@resettingthetable.org with Office Manager in the subject line.